What does a swag printing station need on-site?
Forward this page to your venue contact and you've done your part. A standard station is deliberately low-demand: a 10×10 footprint, two ordinary circuits, and about an hour of load-in. Details below, edge cases included.
Space
Plan a 10×10 ft footprint for a single-press station — that includes the press table, garment display, and a queue lane that doesn't block circulation. Big-headcount events with multiple presses scale to roughly 10×20. Corner placements near bars or coffee service perform best; dead-end hallways perform worst. If you're working a convention floor, a 10×20 inline booth is the smallest we recommend printing inside.
Power
Two dedicated 120V/20A circuits cover a full station — presses, dryer, and lighting. In offices and hotels this means two wall circuits that aren't shared with the DJ or the coffee urns. In convention centers, order one 20A drop through the decorator and we'll split it correctly. Engraving and embroidery add negligible draw. Outdoor events need power within 100 ft or a quiet generator, which we can arrange.
Load-in and timing
- Standard indoor: crew arrives 60–90 minutes before doors; teardown takes about an hour after close.
- Convention centers: we follow show schedules — dock appointments, drayage, and union rules are ours to manage, not yours.
- Outdoor: add shade or a canopy and a level surface. Heat presses and direct summer sun disagree; a 10×10 pop-up solves it.
- Elevators: our carts fit standard freight and most passenger elevators. Tell us about stairs-only venues in advance and we'll pack accordingly.
What we bring so you don't
Tables, backdrop, signage frames, garment racks, all consumables, and floor protection under the equipment. You supply the room, the power, and the people; the rest arrives on our carts. Lead-time-wise, artwork locks 10–14 days out — see the HQ planning guide for the full timeline, or check format-specific pages for how setups differ by occasion.