Corporate swag printing pricing, without the mystery
Most quotes are custom because headcount, products, and hours differ — but the anchors below are real numbers, and the on-demand model changes where every dollar lands: into pieces people take, not boxes nobody opens.
A produced, staffed on-demand printing station in Orange County, Los Angeles, or San Diego: equipment, operators, approved blanks, artwork prep, setup, and teardown.
Billed for the full window our crew is on-site — load-in through load-out — so there are no surprise line items after the event.
Flat travel fee for Las Vegas and other beyond-SoCal events. Local Southern California events carry no travel charge.
Four inputs decide your quote.
Headcount & hours
250 people over three hours needs one press; 800 over two needs three. Throughput planning is on us — tell us the crowd.
Product mix
A cotton tee, a Richardson cap with a leather patch, and an engraved tumbler all carry different blank costs.
Design menu
Three to eight approved designs is the sweet spot. More art means more prep; one design can unlock screen printing rates.
Venue logistics
Dock access, freight elevators, union load-in rules, and convention-center power all shape crew time.
Compare it to the bulk order you were about to place.
A 500-piece pre-print at $14–18 per decorated shirt runs $7,000–9,000 before shipping — and history says a chunk of it never gets claimed. A live station puts a similar total into garments that are all chosen, all sized right, and all worn in photos that night.
Finance-friendly bonus: you get an exact production count per event, so cost-per-recipient is a real figure, not an estimate divided by a guess.
Read the full cost breakdownSend the event details once — we build the plan.
Date, city, headcount, and what you want people walking away with. A Merch Troop event producer replies with a station plan, product list, and a real number.